📅 2026 Event Specifics

2026 Charity Donation Menu

Table-Wide Donations (Full Table Participation)

Participation Rules:

• Not everyone needs to donate the same amount – total must reach $50 or $100
• Only donors receive the table-wide benefit
• Exception: If another player donates on their behalf, they receive the benefit
• Example: 6 players, 5 donate $10 each ($50 total), 1 donates $0
  • The 5 donors get the benefit
  • The non-donor does NOT (unless someone covers them)

Payment Methods

• QR Code (provided by DragonCon at tables and HQ)
• Cash (with full documentation – see cash handling protocols)

Charity Raffle Tickets: $10 each or 3 for $25

Badge Ribbons: AtlantaPFS badge ribbons featuring the screaming goat will be available!

📋 Applies to All Volunteers

Arrival & Communication

DragonCon expects all volunteers to arrive 15 minutes before their shift starts to be considered on time.

Communication Channels:

• Discord: For real-time updates during the convention
• Email: For beginning/end of day updates and important announcements

A separate email will be sent to all volunteers containing contact information for the responsible Venture-Officer.

If you have urgent questions or issues during your shift, look for the event coordinator or available Venture-Officers.

Flexibility & Contingency Plans

Be flexible – we may need to pivot quickly due to player shortages or volunteer availability.

If your assigned table doesn’t fire, report to HQ for reassignment in this priority order:

1. Help another table make minimum count to fire
2. Cover Quests on Demand or Learn to Play
3. Cover/assist at HQ
4. Report to DragonCon Campaign RPG Leadership for other assignments

Only DragonCon Campaign RPG Leadership may release you from volunteer responsibilities.

General Guidelines

• Be nice until it’s time not to be nice – escalate difficult situations up the chain
• If DragonCon leadership asks you to do something during your shift, do it
• Remember, we’re all here to have fun, including you!

🫂 Accessibility & Inclusion

All Are Welcome

We do not discriminate based on:

• Race, ethnicity, or national origin
• Gender identity or expression (including respecting preferred names and pronouns)
• Sexual orientation
• Religion or beliefs
• Age
• Disability status
• Physical appearance
• Gaming experience level
• Or any other personal characteristic

Consequences for discriminatory behavior are severe:

• Immediate removal from volunteer duties
• Permanent ban from AtlantaPFS volunteering
• Potential campaign-wide ban from Organized Play
• Reporting to DragonCon Campaign RPG Leadership for convention-level consequences

Creating a Safe Space

We are a safe harbor. When someone approaches our area seeking help, safety, or support:

• Provide sanctuary immediately – No questions asked, no judgment
• Offer practical assistance – Including bathroom escorts or safe passage anywhere in the convention
• Form a “Brute Squad” if needed – Multiple volunteers will provide safety escort (Note: This means safety by presence and numbers, NOT physical confrontation)
• Take the situation seriously – Their fear is valid, their need for help is real
• Escalate immediately – Get the Venture-Captain (Joel) and/or DragonCon security involved at the first hint of trouble

If you observe harassment of any kind—whether toward players or fellow volunteers—interrupt if safe, support the affected party, and escalate immediately.

Note: The AtlantaPFS Venture-Captain (Joel) has made it clear that they will personally provide escort assistance whenever available – and other volunteers are encouraged to follow this example of community support. If you need to find the Venture-Captain and don’t know who they are, look for the person causing the chaos with the screaming goat, or look for the name badge reading “Joel” with a screaming goat ribbon.

Our responsibility extends beyond our tables. We create an environment where everyone knows they can find help, support, and safety with AtlantaPFS volunteers.

Supporting All Players

AtlantaPFS is committed to creating an inclusive gaming environment where every participant can enjoy the convention experience. As volunteers, we play a crucial role in making this happen.

Key Principles

Not all disabilities are visible – Players may have conditions that aren’t immediately apparent, including but not limited to:

• Chronic pain or fatigue
• Hearing or vision impairments
• Cognitive differences (ADHD, autism, learning disabilities)
• Mental health conditions
• Mobility limitations that may not require visible aids

Believe players when they request accommodations – You don’t need to see proof or ask for details about someone’s condition.

Common Accommodations You Can Provide

Seating Arrangements:

• Priority seating near exits, away from high-traffic areas, or with back support
• Allowing players to remain standing or move around during games
• Ensuring wheelchair accessibility at tables

Communication Support:

• Speaking clearly and facing players when talking
• Providing written summaries of complex information
• Being patient with processing time for questions or decisions
• Using clear, concrete language when possible

Sensory Considerations:

• Keeping table noise levels reasonable
• Being mindful of strong scents or bright lights
• Allowing fidget items or comfort objects at tables

Timing Flexibility:

• Extra time for character actions or decisions
• Brief breaks during longer sessions
• Flexibility with sign-in procedures

When Players Request Accommodations

1. Listen actively and ask clarifying questions only about what you can provide
2. Collaborate – Ask “What would work best for you?” rather than assuming
3. Be flexible within the game structure and convention rules
4. Escalate when needed – Contact HQ or event coordinators for complex requests
5. Maintain privacy – Don’t discuss a player’s needs with others unless necessary for accommodation

Resources

• DragonCon Disability Services: Available at convention information desks
• Event Coordinator: Contact for accommodations that require advance planning

Remember: Small adjustments can make a huge difference in someone’s convention experience.

🎯 Volunteer Positions

🎲 Gaming & Tickets

Ticket Types

• Reserved Tickets: For specific games at specific times (seated first)
• Generic Tickets: Can be used at any game (number must equal game cost)

Ticket Handling

Table GMs: Collect tickets from players and turn over to HQ during collection rounds Procedures being updated for electronic system

Cash Players: May pay cash but should be encouraged to buy tickets at ticket counter (Note: DragonCon’s move to electronic ticketing may phase out cash payments)

Non-firing Tables: Players must go to ticket desk for refunds/exchanges

Exception: If ticket desk is closed, players may use tickets for non-firing games at other tables in same slot (procedure will likely change significantly with electronic system)

Game Pricing

• Standard games: $10 per ticket
• Interactive Specials (Charity Events): $20 per ticket
• Quests on Demand/Learn to Play: FREE – no tickets required

📊 Reporting & RPGChronicles

Mandatory Requirements

• RPGChronicles use is mandatory for sign-in sheets and reporting
• Physical chronicle sheets: GMs wishing to distribute paper chronicles must print and bring them themselves. If unable to do so, they must use RPGChronicles for chronicle distribution as well.
• Event Code: See current year’s code in “2025 Event Specifics” section (ties all games to event dashboard)

RPGChronicles Setup

• Create tables in advance with proper naming convention
• Use QR codes for player sign-in at tables
• Fill in treasure bundles and reputation earned for players
• House GMs: Create a table for yourself to capture participation
• Learn to Play: Use “sign-in sheet only, no chronicles” option

Reporting Process

• Ensure all players have signed in before game ends
• After the adventure concludes: Fill in treasure bundles and reputation earned for players in RPGChronicles
• Trigger “Report to HQ” in RPGChronicles immediately when game completes
• If chronicle sheets weren’t distributed, note this in comments
• Mark tables as “Did Not Fire” if they don’t run
• Quests on Demand and Learn to Play also require sign-in and reporting

💖 Charity Support

DragonCon partners with a different charity each year. Current information: DragonCon Charity Partners

Three Ways We Support Charity:

1. Interactive Special Ticket Sales

• All Interactive Special proceeds go directly to charity
• Note: Volunteers cannot use comp tickets for charity events – must purchase tickets to play

2. Charity Boon Raffle

• HQ sells raffle tickets (see current year pricing in “2025 Event Specifics” section)
• Display boons at HQ for players to see
• Take raffle materials tableside during ticket collection rounds

3. At-Table Donations (Cash or QR Code)

See current year’s donation menu in the “2025 Event Specifics” section above.

🏆 Volunteer Perks & Benefits

For 5+ Volunteer Slots:

• Free DragonCon Volunteer Badge (register via Eventeny: New Volunteers | Returning Volunteers)
• Free DragonCon Volunteer T-Shirt
• Invitation to Volunteer Appreciation Day
• Free PDF from Paizo (up to $29.99 value, added to your digital account)

All Volunteers:

• Comp game tickets for convention games
  • Exception: Cannot be used for charity events (Interactive Specials)
• Achievement Points for volunteer service
• Recognition in post-convention reporting

📅 Convention Schedule

Beginning of Convention:

• Check in with DragonCon Campaign RPG Leadership
• Pick up any items they’re holding for AtlantaPFS
• Verify minimum table count (15-16 round tables for games, 3 rectangular for HQ)
• Set up signage and easels
• Assemble HQ area map
• Set up pregen station and character creation station

Beginning of Each Day:

• Retrieve materials from shared locked room
• Set up HQ and stations for daily operations

End of Each Day:

• Break down HQ and stations
• Store all materials in locked room (cleaning crew discards items left out!)
• Coordinate locked room access with DDAL

End of Convention:

• Break down all areas
• Return easels and signage to DragonCon Campaign RPG Leadership
• Submit log book to Campaign RPG Leadership
• Ensure all personal belongings are collected
• Go to the Winchester, have a pint, and wait for it all to blow over 🍻

📚 Resources

Volunteer Registration: AtlantaPFS Volunteer Form

Questions or concerns? Contact information for the responsible Venture-Officer will be provided in a separate communication to all volunteers.

These instructions supplement the Paizo Organized Play Code of Conduct and DragonCon Rules and Policies. Please review those documents as well.

📚 Training Guides

🗺️ Convention Map

Mart 3 Floor 2 – AtlantaPFS Gaming Area